The Town of Gilbert has established certificate of insurance requirements for those facility users, vendors and contractors entering into agreements with the Town. Before using many of the facilities, the Town must be furnished with a certificate of insurance.

Step 1: Determine if you need a certificate of insurance

Insurance will be required when an individual, group, organization, or business conducts an event utilizing Town of Gilbert facilities, including Parks & Recreation facilities, and one or more of the following applies:

INSURANCE REQUIREMENTS. (This list is a general guideline and not an exhaustive list of events needing insurance. Additional events may be included in this requirement. Please contact the Parks and Recreation Department with additional questions.)

Step 2:  Ensure all insurance requirements are met before submitting the certificate

1. An original certificate of insurance certifying below coverage must be mailed or delivered to: Town of Gilbert, Parks & Recreation Department
   50 E. Civic Center Drive
   Gilbert, Arizona 85296
2. A copy must be received five (5) business days, (Monday-Thursday 7a-6p), PRIOR to the reservation date or the reservation may be cancelled.
3. The insurance provided must be written by an A. M. Best’s rated insurance carrier maintaining a rating of “A-VIII” or better.
4. A minimum of thirty (30) days’ written notice of cancellation or reduction in insurance coverage must be given to the Town of Gilbert

Make sure the following is included on your insurance certificate:

• Insured: Must list the name of the League/Organization
• League/Organization Contact name(s) *
• Address
• The specific date(s) and location(s) of the event must be clearly stated on the certificate for one-time events.
• Permit Number

 *League/Organization contact name(s) on the insurance certificate and/or on file with the producer of the policy must match the name listed as the contact for the league/organization in the Town of Gilbert reservation database.

The Town of Gilbert will accept reservations by the league/organization contact person(s) ONLY.
If there is a change in league/organization name or contact person(s), an updated insurance policy must be submitted to the Town of Gilbert before any new reservations can be made.

Coverage Type and Limits Required:

1. Commercial General Liability Insurance
2. In the amount of:
   $1 million ($1,000,000) each occurrence combined single limit for bodily injury and property damage liabilities
   $2 million ($2,000,000) aggregate
3. The Town of Gilbert must be named as “Additional Insured”.
4. Address on policy:
   Town of Gilbert,
   Attention Parks & Recreation Department
   50 E. Civic Center Drive
   Gilbert, AZ 85296 

Step 3:  Submit your certificate of insurance

An original certificate of insurance certifying coverage must be mailed, hand delivered, email, or faxed.

Submit your certificate of insurance
An original certificate of insurance certifying coverage must be mailed, hand delivered, email, or faxed.

Mail or deliver it to:
Town of Gilbert,
Parks & Recreation Department
50 E. Civic Center Drive
Gilbert, Arizona 85296

Email it to: recreation@gilbertaz.gov

Fax it: (480) 503-6212

Need Insurance?

Coverage can be purchased by anyone hosting an event at venues and facilities in the Town of Gilbert through GatherGuard.

What is GatherGuard?

When an individual or organization rents a facility or venue for an event, GatherGuard provides low-cost general liability insurance. It protects both the user and the facility against claims by guests who may be injured as a result of attending the event. It’s an easy-to-use, fast method of insuring most types of events including seminars, weddings and receptions, birthday parties and concerts.

How do I purchase insurance from GatherGuard?

1. Using Google Chrome, Safari, or Firefox/Mozilla, visit www.gatherguard.com.
2. Select 'Get a Quote' and answer the succeeding questions.
3. When prompted, enter the venue ID code available HERE.
4. Complete the application.